If you have ever needed to rent a van, you know that it’s not as simple as choosing one and hitting the road. There are several factors to consider to ensure the rental is safe, affordable, and without surprises. What to check before renting a van is crucial to guarantee that everything goes well. By making a good choice, you can enjoy your travel or moving experience without setbacks.
In this article, we are going to give you a detailed checklist about what to check before renting a van. We will explain step by step how to ensure your rental fits your needs, and most importantly, which aspects you cannot overlook to avoid potential problems. If you are planning a rental for the first time or simply want to improve your experience, keep reading.
Key steps to choose the perfect van for your rental.
1.The type of van you need
The first thing you should check before renting a van is whether the model you’ve selected truly suits your needs. Not all vans are the same, and each one has different load capacities, interior space, and features.
Depending on what you need to transport, you’ll need more or less space. If it’s a small move, perhaps a standard-size van will suffice. However, if you need to move large furniture or a lot of items, you’ll need a bigger van, such as a 12m³ van or even a 20m³ one.
Tip: It’s always better to choose a van that’s slightly bigger than you think you’ll need. This way, you’ll avoid having to make multiple trips.
2.Visual Inspection of the Van
Once you’ve determined the type of van you need, it’s time to inspect it physically. This is crucial to ensure the vehicle is in good condition and doesn’t have issues that might affect your rental.
Before signing any contract, make sure to check the van’s exterior for any damage, such as scratches, dents, or broken windows. Ensure that all mirrors and lights are working properly. If you find any damage, notify the rental company to avoid being blamed for the pre-existing issues when you return the vehicle.
Open the doors and inspect the interior and seats. In some cases, vans might show wear due to use, but you need to ensure that essential elements like the brake system, steering wheel, and gear shift are in good working condition.
3.Mileage and Engine Condition
One of the key things to check before renting a van is making sure the vehicle has the right mileage for its age. If a van has too many kilometers, it could be more likely to develop mechanical issues.
Ensure the mileage is reasonable for the van’s age. If you’re renting for a few days, the mileage won’t be much of an issue, but if you’re renting the van for a long period, a vehicle with fewer kilometers might be a better option.
Listen carefully to the engine sound and make sure it doesn’t make strange noises. If you have any doubts, don’t hesitate to ask the rental agent to explain the overall condition of the vehicle.
4.Documentation and Insurance
An essential aspect that many overlook when renting a van is ensuring that all the documentation is in order. This is not only important for legal compliance but also for your safety.
Before hitting the road, make sure the van has all the necessary documentation: technical sheet, valid MOT (ITV), and valid insurance. The rental company should provide you with all this information and verify that the insurance covers any potential accidents or damages.
There are various types of insurance when renting a van, and it’s important to choose the right one. Some include basic coverage, while others offer full coverage, which could be a good option if you plan to drive in unfamiliar areas or are concerned about unforeseen issues.
5.Fuel Conditions
Another point to check before renting a van is the fuel tank’s status. Many rental companies operate on a “full-to-full” policy, meaning they give you the van with a full tank and expect you to return it the same way.
When picking up the van, check that the fuel level matches what is stated in the contract. Also, make sure to ask what will happen if you return the van with less fuel. Some companies will charge a high price to fill the tank if it’s not full when returned.
6.Review Rental Policies
It’s important to carefully read the contract conditions to avoid surprises. Rental policies may vary depending on the company and location.
- Check the return policy regarding hours, locations, and conditions. Some companies allow returns at different locations, while others only accept returns at the same office. Also, make sure to verify any fees for late returns.
- Be sure to understand the conditions for additional mileage. Some companies offer unlimited mileage, while others set a daily or total limit for the rental.
7.Check Accessories and Extras
When renting a van, you might also need some extras to facilitate your trip or move. This could include:
- GPS System: If you’re unfamiliar with the area, a GPS can be very helpful.
- Snow Chains: If you’re driving in snowy or icy areas, don’t forget to ask if the company offers snow chains.
- Extra Seats: If you’re traveling with others, ensure the van has the correct number of seats.
8.Additional Costs
Finally, make sure to ask about any potential extra charges. Some companies charge for GPS services, additional insurance, or returns outside of regular hours.
It’s advisable to compare rates from different rental companies to get the best deal. Don’t just look at the base price; also factor in any additional costs that might apply.
Rent Your Van with Confidence at Hermanos Piqueras
By following our checklist on what to check before renting a van, you now have all the information you need to make an informed and safe choice. At Hermanos Piqueras, we understand the importance of having a vehicle in perfect condition, which is why we offer a fleet of vans in various sizes, tailored to all your needs, from small models to larger options.
We take pride in offering an easy, safe, and surprise-free rental experience. With competitive prices and special discounts for long-term rentals, we guarantee an affordable and hassle-free option to ensure your move or project is carried out efficiently.
Book with us and experience what it means to rent a quality van, backed by exceptional customer service.
